Timing

Project assurances for gates 1 - 5 and health checks generally follow these steps and approximate time frames:

Planning

1. Project team approaches Building Tasmania to discuss specific requirements (Gate 0).

2. Building Tasmania and the delivery agency confirm review dates and senior responsible officer (SRO).

3. Building Tasmania confirms and appoints reviewers.

4. Building Tasmania prepares terms of reference with SRO and delivery agency.

5. Delivery agency completes required templates and provides to Building Tasmania.

Week one

6. Project planning meeting with review team and formal start of review process.

7. Review documents released to review team.

Week two and three

8. Review days hosted by delivery agency (up to three days, if required):

• day 1 – interviews

• days 2 and 3 – interviews/report preparation.

The time required is agreed between the delivery agency, review team leader and Building Tasmania, and includes debrief sessions at the end of each day of interviews.

Week four

9. Review team prepares, presents and discusses a draft review report with the SRO and provides feedback through Building Tasmania.

10. Review team provides draft review report to SRO through Building Tasmania.

Week five

11. Delivery agency fact checks final draft review report and provides responses to its recommendations to Building Tasmania, which liaises with review team for finalisation.